Fill in all the contact data, one per row, starting in cell A2.Ħ. if one of your column headers is “First name” then the field names in your Word template will also be “First name”.ĥ.

Note that the column headers must read the same as the placeholder names you want to use in your Word template (e.g. Enter column headers in the first row (beginning in cell A1). Start entering your address list details into your Excel spreadsheet.Ĥ. Step One: Create Your Address List in Microsoft Excelģ. The mail merge automatically grabs the personalization data from your data file to your template file. that will be added to your template file. The Data File – the data source (usually a Microsoft Excel Spreadsheet or Google Sheet) containing all the personalized data such as first names, last names, addresses, job titles etc. that will be grabbed from your data file (your Excel Spreadsheet).Ģ. It will contain all the placeholder names which will become the personalized data such as first and last names, addresses, job titles etc. The Template File – the document you’ll be sending out to your recipients. The mail merge process consists of two parts:ġ. How to Do a Mail Merge With Word & Excel The Components of a Mail Merge Mail merges are useful when personalizing any kind of message or document. Right Inbox has just recently launched it’s own mail merge feature for Gmail, which makes it super easy to send mail merges within Gmail. They let you send out messages en masse that are personalized to each recipient, so you don’t have to manually customize each document yourself. How to Do a Mail Merge With Word & ExcelĪ mail merge is a quick and easy way to personalize emails, letters, labels, newsletters and any other customizable message you can think of.

How do i do a mail merge in word